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A girl in a wheelchair rolls next to her father, who pushes a trolley of suitcases outside of the airport

Flying with Wheels: Wheelchair Air Travel Tips for Exploring without Limits

Annél Strydom is a mother, traveler and blogger. One of her children uses a wheelchair, and her family of four travels the world. She shared the following article with us about wheelchair air travel.


As a family of 4, we’ve traveled the world full-time for 3 years with 4 suitcases, 4 backpacks, 2 kids, and our daughter’s wheelchair. From the day Anika was born, we decided to never assume that something “can’t be done” unless we’ve tried it out. Life’s too short to miss out on adventures!

We decided to try out Special Needs Family Travel for 3 months, and it worked out so well that we carried on traveling while working and schooling from all over the world for 3 years! We’ve been to several different countries and we took many long (and short) flights during our journey through France, Belgium, Netherlands, Luxembourg, Ireland, Mauritius, and many states of the USA. 

Here are some tips and tricks for wheelchair air travel that we’ve learned along the way which will help make “Flying with Wheels” easier for other wheelchair users in the future. I’ve written this from a mom’s perspective, but I’m sure some of these tips will be helpful to adult travelers who use wheelchairs too!

A family of four smiles at the camera on a street with european architecture. The father stands behind his daughter in a wheelchair and the mother holds the toddler son in her arms.
Annél and her family pose for the camera while traveling

1.  Book Special Assistance in advance 

Even if you can manage with the wheelchair on your own, remember that you’ll have your hands full with boarding passes, keeping the family (if you’re traveling with your family) safe and together, hand luggage & figuring out where to go! Having special assistance also helped us skip most lines and porters usually knew the shortcuts through the big, busy airports.

2. Call 24 Hours before your flight to double-check the details of the booking 

Call the airline 24 hours before your flight to make sure they have all the necessary details to make your flight as smooth and enjoyable as possible. Double-check your seat numbers for accessibility and make sure special assistance was booked and reflects on the system.

3. Tagging the wheelchair 

When you check-in, ask them to tag the wheelchair frame. Some wheelchair handles will be removed for storage and wheels may be taken off to save space, so the frame is usually the safest bet. Also, make sure to double-check that your destination and the wheelchair’s destination match up!

A woman sits on a wooden bench next to stacked suitcases and
Annél and her kids outside of the airport

4. Make sure you get to the airport in time 

“In time” when you fly with a wheelchair means early! Make sure you are there with plenty of time to spare so that you’re not in a rush. Being early will also give you time when you check in to make sure that they have everything in place on their side.

5. Request the use of an aisle chair 

If you can’t walk a short distance on your own to get from the airplane door to your seat, request the aisle chair in advance. It works well to get to your seat without hurting yourself or the people assisting you. Airlines have trained staff members who can help you to transfer onto the chair if you can’t do it on your own.

6. Ask them to keep the wheelchair in the cabin

Whenever it’s possible and the airline allows it, take your wheelchair all the way to the airplane door, move over onto the aisle chair, and ask them to keep the wheelchair in the aircraft cabin instead of in the airplane cargo hold. That way the chances for damage are less and if you have a stop-over it can easily be accessed and taken out to use during your stop-over.

A girl in a wheelchair and her dad with a trolley of suitcases roll through the airport.
Strolling through the airport

7. Ask the airline to pre-board 

This will give you more time and space, without other passengers on board, to get to your seat. It will also be easier to get the isle chair out of the airplane after you’ve been seated if the other passengers are not in the airplane yet. Make sure that the staff realizes that pre-boarding means to get onto the airplane BEFORE the other people board. Some airlines will let you board first, but with the rest of the passengers right behind you, which won’t necessarily help!

8. Remove detachable items from the wheelchair if possible 

Whenever possible, remove the wheelchair’s cushion, seat cover, cup holder, detachable third wheels, etc. before they store the wheelchair. In that way, there are fewer things that can possibly break or get lost along the way. If you use a special cushion for support or comfort, it might also be better for you to sit on the cushion on the airplane seat.

A girl in a wheelchair with a front wheel attachment looks out the airport window as she waits at the gate.
Annél’s daughter waits to board the plane

9. Fold your wheelchair yourself – or tell the staff how to

As soon as you’re seated on the aisle chair, fold your wheelchair yourself, or tell the staff how to fold it if it doesn’t have a rigid frame. There are many types of wheelchairs and they fold in different ways, so the risk for damage will be lower and you will save the staff some effort and time as you know exactly how it folds! You can also take a strap along to tie around the folded chair if the wheelchair doesn’t have its own strap. 

10. Using the bathroom/restroom 

Remember that restrooms on airplanes are small, difficult to get to, busy, not very hygienic, and extremely uncomfortable. There are many ways to manage incontinence during a flight, so if needed, I highly recommend that you look at your options beforehand. If you really need to use the bathroom/restroom during the flight, then ask the cabin staff to rather use the emergency medical area (more floor space with a curtain for privacy). Also, remember that you can request the aisle chair again during the flight for this purpose if necessary. 


Different airlines might have different procedures and policies, but we’ve found that the wheelchair air travel tips above work in most cases, with most airlines. 

The bottom line is that you know your condition and your needs best, so the golden rule is to ask, and never take “No” for an answer… at least not on the first three attempts 😉

You can read more about our previous travel and house-sitting adventures, our life as a special needs family, and my courses for special needs moms on the links below:

The Unconventional Family Facebook or Blog 

Divinely Different Facebook or Blog

Enabled Mom Facebook


This post about wheelchair air travel is part of a series of Travel Stories submitted by the Wheel the World community. Read more travel stories, like Chris’ train travel adventure in Germany here.

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